Best Practices for Selling Your Used IT Equipment

Selling Your Used IT Equipment

Once a company decides to replace their IT equipment, they must decide what to do with their old equipment. Taking the proper steps to sell IT equipment can positively impact a company’s IT budget. In addition, becoming familiar with the best practices will allow you to get maximum return for their old IT equipment. Avail Recovery is an expert in helping companies monetize their out-of-service equipment by managing logistics, data security, and reporting.

This article will provide information on best practices used to sell bulk amounts of IT equipment. The more equipment available to sell, the better your overall financial return will be.

5  Easy Steps to Successfully Sell Your Used IT Equipment

1.   Proper Documentation Process:

  • When it comes to selling IT equipment, proper documentation is a critical first step to ensure that all subsequent transactions go smoothly. This can be accomplished by developing a spreadsheet to identify and track all the equipment you sell. Spreadsheets help sell bulk IT equipment. However, they need to be accurate and thorough to compare multiple quotes.
    • Here is some of the general information you will start with on your spreadsheet before getting more specific information about the equipment.
      • Age of equipment
      • Condition of equipment
      • Equipment model(s)
      • Size
      • Brand -Model or Serial Number.
    • The next step would be to record the details of the specific parts of your systems. These parts include the following.
      • Servers
      • Hard Drives
      • CPUs
      • Memory
      • Graphic Cards
      • Computers

Detailed documentation is needed for all these types of equipment. These details include model numbers, condition, age, serial numbers, part numbers, and quantities.

Selling Your Used IT Equipment-1

2.   Take Pictures of Components & Product ID Numbers

  • In order to verify the condition of the equipment, good pictures are needed. Photos should be taken of the equipment, the part numbers, and the model numbers. Doing this will help avoid any confusion with different equipment similar in size and appearance and help ensure you get maximum value for each piece of equipment.

3.   Get Different Quotes from ITAD Vendors

  • Selling on eBay is ok for small amounts of equipment. However, when selling bulk quantities of equipment, your best option is to find an ITAD vendor. Make sure you contact multiple vendors, so you’ll be able to compare quotes and choose the best one. Only considering a quote from one vendor may result in leaving significant money on the table.

4.   Select your ITAD Vendor

  • When reviewing the vendor quotes you’ve received, it is important to check the following.
    1. Does the price include shipping and handling?
    2. Do they have acceptable data erasure policies?
  • Are they a certified R2 recycling company?
  • When it becomes difficult to decide between more than one vendor, look at some intangibles like trust. Consider if this is a vendor you want to team up with for this project. Do they appear to want what’s best for your company, or are they just financially motivated?

5.   Carefully Pack and Ship your Used IT Equipment

  • Taking the time to identify the correct packaging that will protect your equipment from damage is an essential step in the process. If it arrives damaged, it could result in lost dollars.

Having a structured process in place when selling your companies IT equipment is essential in ensuring you get the maximum value for all your used assets. Doing the preliminary work discussed in the article is vital in obtaining multiple quotes. In addition, it is important to select an experienced partner like Avail Recovery to manage the entire project for you. Avail will ensure you receive maximum financial returns for your IT assets. (Source: Exit Technologies)

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